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INTRASTAT & VIES (or EC Sales List)

INTRASTAT Reporting is required from import and export of GOODS to and from other EU Countries. This is also required for Northern Ireland, but not the rest of the UK.

VIES (or EC Sales List as it is called in the UK) is required for all exports (goods & services) to other EU Countries. This is also required for Northern Ireland, but not the rest of the UK.

UK (NI) INTRASTAT & VIES setup

Custom Settings

By default, UK entities will only give you the choice of ‘Standard VAT Returns’. If you require other returns (for example NI Companies) set the Custom Setting ‘Show All Return Types’ to true.

Tax Groups

If you are using VIES or INTRASTAT you will need to populate this field:

  • VAT Type
    (VIES Goods; INTRASTAT Goods; VIES Services)
  • EC Sales List Indicator
    This needs to be setup for HMRC INTRASTAT Reports (NI)

Invoices with Tax Groups that have ‘VAT Type’ set to ‘VIES Goods’ or ‘INTRASTAT Goods’ are included in the INTRASTAT Report. ‘VIES Services’ are also defined in the Tax Group and are included in the VIES Report.

You will need to add these fields to the Page Layout

Product

All Invoice Lines included in the INTRASTAT Report must have the ‘Product’ field populated. And the Product must have the following fields populated:

  • Commodity Code
    Details available from HMRC: https://www.uktradeinfo.com/find-commodity-data/help-with-classifying-goods/
  • Supplementary Unit Code
    The default measure for quantity is ‘Net Mass’ but this is not applicable to all goods, and HMRC defines the ‘Supplementary Units’ for each Commodity Code. We currently support ‘Per Invoice’ and ‘Per Item’
  • Country of Origin
    For exports from NI to EU the ‘Country of Origin’ must be defined. This can be setup in the Product.

No special Product configuration is required for VIES

You will need to add these fields to the Page Layout or use the ‘Product (INTRASTAT) Layout’ Page Layout.

Account

For NI INTRASTAT the following Account fields must be filled in:

  • Tax Authority (for both Customer & Supplier)
    This populates the ‘Goods From’ and ‘Goods To’ fields
  • VAT Business Identification Number (this is an Accounting Seed field)
    For Customers only.

These fields need adding to the Page Layout.

Billing & Payable (headers)

For NI INTRASTAT the following Account fields must be filled in:

These fields need adding to the Page Layout. You may want to set these up with a Flow.

Check List:

Custom Settings
  • Check setting: Show All Return Types (NI)
Tax Group
  • Populate Tax_Group.VAT Type
    (VIES Goods; INTRASTAT Goods; VIES Services)
  • Populate Tax_Group.EC Sales List Indicator
  • Add to Page Layout
Product
  • Populate Product.Commodity_Code
  • Populate Product.Supplementary_Unit_Code
  • Populate Country of Origin
  • Add to Page Layout

Account

  • Populate: Account.Tax_Authority (for both Customer & Supplier)
  • Populate Account.VAT Business Identification Number (for Customers)
  • Add to Page Layout
Billing
  • Add NoTC to Page Layout
  • Consider adding default with Flow
Payable
  • Add NoTC to Page Layout
  • Consider adding default with Flow